Please submit this online Enrichment Award Application at least four weeks prior to your activity.
Application Materials
We recommend you assemble the following application materials before you start work on the form.
- Verification that you will be engaging in the activity. This could be a letter of acceptance to a study abroad, volunteer or service program, a letter of offer for an internship, a letter from a research mentor, or conference registration confirmation.
- Documentation That clearly indicates the costs associated with the activity. These could be fee estimates for your study abroad program, paid registration receipt for a conference, airfare receipts or screenshots of estimates, or price lists for supplies.
- Budget Please see the Budget page for more detailed information about how to create one.
Travel
If your activity involves travel (not study abroad), we recommend that you complete the Travel Worksheet, which will calculate the travel expenses that you can enter into the Budget Worksheet.
- Here is a sample Example Travel Worksheet for a professional development activity in Boston (a conference), which is 85 miles from Storrs. The conference runs from Wednesday evening through early Friday afternoon, and the student will be staying at a hotel nearby. The conference will be providing lunch on Thursday, but otherwise the student is on their own for meals. You can see the per diem calculation based on the rates for Boston in the bottom section of the worksheet (with a 75% rate for Wednesday and Friday, the first and last days of travel).
Depending on the context of your travel, you may need to submit one more form:
- If your activity is sponsored through the Office of Experiential Global Learning (EGL), please follow their instructions for making travel arrangements. You will not need to fill out an additional form in this case.
- For travel not sponsored by EGL, please complete:
- This Travel Confirmation form for us. It will ask you to describe your planned enrichment activities (i.e., conference presentation) and associated travel in 500 characters or less, as well as to provide confirmation of your travel dates, location(s), and mode(s) of transportation.
- And this online Travel Registration form for EGL. This will cost $25, but will provide health insurance, if you should need it.
Disbursement of Funds
Once your application is approved, you will receive an email with the details, terms, and conditions of the award. You will then need to go back into the system and accept the award. Once you do so, we will send a request to the Office of Student Financial Aid Services for the amount that you requested. Once approved, this will be sent to the Bursar’s Office, which will apply the award amount to your fee bill account. Then, the Bursar will automatically send the amount to you via direct deposit (or a mailed check if you do not use direct deposit). Please note that the funds will be dispersed in the semester in which you engage in the activity. If you apply in the Fall semester, for example, for an activity that will take place in the following Spring semester, the funds will be allocated in mid-January. Funds for a summer activity will generally be deposited in mid to late April, but funds for a summer study abroad program will not be disbursed until the first day of the program.
Please see the FAQ for questions about reimbursement.